Step 4. SharePoint setup: Defining storage options and paths

The last step is to specify the format of the images and where you would like to store the images in SharePoint.

The ‘Starting Folder” is the path to an existing folder in the current SharePoint site.  The image paths you specify for ‘All’, ‘Black & White’ and ‘Color/Grayscale’ will start at this folder.  You may select the ‘Setup’ button to view the available folders.

If you have Black & White and Color / Grayscale images and all the images are to be stored at the same location using the same image format then select the ‘All’ checkbox.

Select the file type (Text, TIFF, PDF, etc.) for your output.  Select the ‘Options’ button to configure the file format for the file type you selected.  For a description of the file format dialog boxes see the section entitled “Setup options for File (1) and File (2)” in Job Setup: Output Tab.

You may specify folder location for the image in the box below the file type.  Select the ‘Setup’ button to build the folder location from available system and field index values.

Tip: The “Setup” buttons allow you to specify the path and folder name in which to store images (SharePoint documents).  Each ‘document’ must have a unique path and name or the document may be overwritten.  If versioning is configured a duplicate filename error may result.  Verify that SharePoint ‘Name’ you choose in Step 3 is compatible with the path and image grouping selection you have made.

If you only have Black & White or Color / Grayscale images or you would like to have different file types for your Black & White and Color / Grayscale images then select the ‘Black & White’ and ‘Color / Grayscale’ check boxes.

To check-in documents to a SharePoint document library that has versioning enabled check the ‘Check in after uploading’ check box. If your SharePoint List does not have versioning enabled a warning will be displayed and the box unchecked.  You may check-in documents with a major version number (1.0) or with a minor version number (0.1).  If your SharePoint is not configured to allow minor version numbering a warning will be displayed and the major version number selected.

Tip: When SharePoint versioning is enabled you may also need to configure SharePoint to ‘Require check out’.

When checking in you may include a ‘Check In Comment’.  The comment may be a fixed message or you may use the ‘Setup’ button to build a comment using system and index values.  For example: <STATION_NAME>" : " <USER_NAME>

The predefined index called ‘Image Sequence number (batch)’ can start at a specific number by checking the Continuous image numbering from checkbox and providing a start value.

Checking this box does not change the ‘Image Sequence number (document)’ start value.