About image addressing

Image addressing allows you to create counters within your job setup for each batch, document, and page. These counters will create a unique image address for each image as it is being scanned. Depending on your settings, the image address will contain an identification of its batch, its document, and its own number within the batch, along with a fixed value, such as a date or location name.

To set up your job for image addressing, click the name of your scanner under the Capture tab of the Job Setup dialog box. If your scanner does not have image addressing or printing capabilities, it will not appear in this tab.

 The following are general guidelines for setting up image addressing.

 There are four image address fields that make up the image address format:

  • FixedField - a static field containing ASCII text that does not increment or change during scanning.

  • Level3 - a counter that is associated with the numeric portion of the batch name within the software. Whenever a Level 3 page is scanned, the software will automatically create a new batch and discard the Level 3 page.

  • Level2 - a counter that is associated with the document number of the current batch in the software. Whenever a Level 2 page is scanned, the software will automatically create a new document.

  • Level1 - a counter that is associated with the page number of the current document in the software. Whenever a Level 1 page is scanned, the software will attach the images for the page to the current document.

Length - allows you to specify the length of each image address field. The maximum length for each image address field is 9. The combined length of all image address fields cannot exceed 27 characters. This results in a maximum image address length of 30 characters (with a period (.) delimiter between each field). Enter a value of 0 to disable an image address field. The default setting of all image fields lengths set to 0 will disable image addressing in the scanner.

For a Level 2 Offset image address format, specify a Level 2 length and set the Level 1 length to 0. For a Level 3 Offset image address format, specify a Level 3 and Level 2 length and set the Level 1 length to 0. Level 2 and Level 3 Offset image address formats are not recommended. While the Offset image address formats (popular with legacy Kodak High Volume scanners and HVCS customers) are still supported with the i800 Series scanners, they do behave differently from existing High Volume scanners (e.g., Scanner 9520):

  • Level 1 value is not maintained or contained in the image header data.

  • Every time the scanner is started/enabled with an Offset image address format, the scanner image address will be at Level 2. Unless the scanner operator changes the image address to Level 1 via the operator control panel, the next scanned page will be a Level 2 page which will cause a new document to be created in the software. This will result in thedocument number and the scanner image address to be out of sync.

  • Because the scanner printing functionality allows individual image address fields to be printed and because the image address format has been extended from 12 characters to 27 characters, the need for Offset image addresses becomes unnecessary.

Level to follow - for each image address level, specify the image level that will be assigned to the next scanned page. Possible values are Level 1, Level 2, and Level 3. Level 1 is the default setting for all Level to follow rules. If a Level 2 and/or Level 3 image address field is not defined, then a Level to follow rule may not be specified. A Level to follow Level 1, however, may always be specified.

Example:

For health claim processing, every page scanned (the claim form) is its own document. There is, however, the occasional claim form that will be accompanied by some form of correspondence or supporting documentation. For this application, you would define a Level 2 image address with the following Level to follow rules:

  • Level 2 followed by Level 2

  • Level 1 followed by Level 1

This will effectively create a new document in the software for every page scanned. When the exception claim form needs to be scanned, the scanner operator presses the Level key on the scanner control panel to set the image address level to Level 1 after scanning the claim form. Then the correspondence pages are scanned. Once complete, the Level key is pressed again to set the image address level back to Level 2 for regular scanning.

Fixed field value - specifies the default value for the Fixed field portion of the image address. You can either type in the Fixed field value (enclosed in double quotes “”) or select Setup to access the Fixed Field Value Configuration dialog box. The left side of the dialog box contains a list of pre-defined values that you can use to build the Fixed Field formula. The Fixed field value can consist of one or more pre-defined values as specified in the formula. The total number of characters in the formula cannot exceed the defined length for the Fixed field.

To set up a Fixed field formula:

  1. Select a pre-defined value from the list box.

  2. Click Add Item.

  3. Repeat steps 1 and 2 until the formula is complete.

Select Delete Item to delete the last pre-defined value that was added. Delete Formula deletes the entire Fixed field formula. You can also use a special substring syntax, enclosed within square brackets, to retain a certain portion of a pre-defined value (e.g., [1,4]). Refer to the “Index setup tab” section later in this chapter for the substring syntax for formula and examples. You can also combine pre-defined values with a manually entered string value to build a formula.

Delete level 2 pages - automatically deletes Level 2 pages that have been scanned. This option is useful when a Level 2 Patch page is being used as a document separator.

Set image address on new batch - sets the image address value when a new batch is manually created in the software. This option does not affect the image address when batches are automatically created in the software (e.g., blank page separation, bar code separation). By default, the image address default value for a new batch will be as follows:

  • Fixed field - the default value as defined in this dialog box.

  • Level 3 - the batch number portion of the the software batch name (e.g., a value of 19 if the batch name is Batch019).

  • Level 2 - the software document number for the first document in the batch.

  • Level 1 - 0 if the image address format is Level 2 or Level 3. 1 if the image address format is Level 1.

In addition, with sufficient privileges, the user will have the opportunity to override the default image address value when the batch is created.

Set image address at scanner start - automatically resynchronizes the scanner image address with the current scan batch in the software every time the scanner is started. The image address value is set to what the image address should be for the next scanned page. This option is only available when Set image address on new batch is enabled. When the scanner image address is resynchronized, the image address fields will be set to the following:

  • Fixed field - will not change from the current scanner value.

  • Level 3 - the batch number portion of the software batch name.

  • Level 2 - the current software document number.

  • Level 1 - the number of pages in the current document if the image address format is Level 2 or Level 3. Number of pages in the current document + 1 if the image address format is Level 1.

When simultaneous scanning, Set image address at scanner start is not recommended. This is because the number of pages in the current document is not correctly maintained by the software when simultaneous scanning. As a result, the Level 1 portion of the image address can easily get out of sync.

When Set image address at scanner start is enabled, the Set Image Address option in the Scanner Menu becomes ineffective. This is because any change in the image address made by Set Image Address will be overridden once the scanner is restarted. New batch starts with counter equal to - sets the Sequential Counter inside the scanner whenever a batch is manually created in the software. This option does not affect the Sequential Counter when batches are automatically created in the software (e.g., blank page separation, bar code separation). When enabled, specify the starting value.

Display/print format - specifies the format of the image address fields whenever the image address is displayed on the scanner operator control panel or printed on a scanned page. Possible options are Display leading zeroes (i.e., pad with zeroes), Display leading blanks (i.e., pad with spaces), or No padding.