Double Entry operation

A job that has one or more batch or document index fields configured for Double Entry is used to scan documents like any other job.

When document scanning is complete and the batch is ready for indexing the operator selects Index>Index1. This changes the Batch Status from Available to Index1, meaning the batch is ready for the entry of the first set of index values.

When the first index operator has entered the index values for all documents they will select Index>Index2. This changes the Batch Status from Index1 to Index2, meaning the batch is now ready for the entry of the second set of index values.

The second index operator will not see the values entered by the first index operator.

If the value entered by the second index operator matches the first value, no action is required and indexing continues.

If the first and second values do not match, the Entry Resolution dialog box will be displayed and the correct entry is selected by the operator.

• If the scanning operator is also entering the first set of index values they will need to select Index>Index1 followed immediately by selecting Index>Index2 when scanning and the first index operation is complete.

• The comparison of the Index1 and Index2 values is case sensitive. For example "UPPER CASE" is not a match to "Upper Case". Also leading zeros are significant. For example, the value 123 is not a match to 0123.

• Double Entry index fields will have all leading and trailing white space removed before the value is saved.

• For example, if the value “    Shipment     “ is entered, the value is saved as “Shipment”. This means that if Index1 is entered as “     Shipment” and Index2 is entered as “Shipment     “ the values will be a match.