Selecting Searchable PDF as a file format

If you select Searchable PDF as your file format, the Searchable PDF Setup dialog box will be displayed.

  1. Select either Single Page or Multi-Page as the way to group your image files in output. Every input (scanned) image file will be a separate output file.

  • If you select Single Page, every image you scan is a separate image file in output. Therefore, if you scan a page, you will have two separate image files in output (one for the front and one for the back). If you are scanning dual stream, you will have four image files in output.

  • If you select Multi-Page, the For each drop-down list becomes available.

  • For each: Page – every image for every page scanned becomes one file.  When you open the file, there will be two images, one for the front and one for the back. If you are scanning dual stream, you will have four images

  • For each: Document – every page scanned into one document will become the contents of one file. There may be several (or many) images in one file.

  • For each: Batch – all images scanned into the batch will become one output file. There may be many images in the output file.

  1. Select one or more PDF formats: Fast Web View, PDF BookMark or PDF-MRC.

  • Select Fast Web View if you want to configure the PDF file for faster viewing if the files are large and downloaded from the web site.

  • Select PDF BookMark when you want to bookmark each document in the PDF file. Group by Multi-Page for each Batch must be selected. Specify the value of each document bookmark using the PDF BookMark tab found on the Index tab. System and/or Index values may be used to produce unique bookmark values.

  • If you select PDF-MRC as one of your additional PDF formats, select the desired Image quality: JBIG2/Group4, Draft, Good or Better.

In general, JBIG2 will produce smaller file sizes at lower quality than Group4. JBIG2-Better, Group4-Draft, Group4-Good and Group4-Better are lossless.

  • If no selections are made, your PDF format will be PDF.

  1. Select a PDF compatibility option if you require the PDF to be compatible with a specific version of Adobe Reader. If you are encrypting a PDF with a password, selecting a more recent version of PDF will provide a stronger encryption algorithm.

  2. If you want to encrypt the PDF file, enter a password that will be required to open and view the PDF file in the Password field. If you do not want to encrypt the file, leave the Password field blank.

  1. Select the OCR Setting to balance your speed vs. accuracy needs. As you move the slider to the right, additional tools, such as language dictionaries and multiple OCR engines are used to improve accuracy.

  2. When available, OCR will be performed to allow searching for specific text in output files, Select the OCR language that your scanned documents will contain for the most accurate character recognition. If you have a mixed document set that may contain multiple languages, you can select one or more secondary languages.

  3. A custom dictionary may be used to improve the accuracy of recognizing unique or unusual words that appear in your document set. Click Browse to select a custom dictionary.

  4. When grouping by multi-page, select either All or Images as a way to select specific images to be included in the output file.

  • If you select All, all images in the Page, Document and Batch group selected will be in the output file.

  • If you select Images, only the specified images in the Page, Document or Batch group selected will be in the output file. For example, if you selected Multi-Page, group by Document and specified an Output Range of 1, 10, then only the first and tenth image in each document will be in the output file. If a document contains less than 10 images, only the first image will appear in the output file.

  1. When finished, click OK.