Creating attachments with OCR zones

Creating an attachment with OCR zones

Creating attachmentsWhen scanning a multi-page document, an attachment refers to those pages that are in addition to the lead or first page of the document. For example, when scanning a 3-page document, pages 2 and 3 are considered attachments.s is useful in applications where typically every pageA page is always in paper form and is part of a paper document. A page can produce one image (single-sided page), two images (double-sided page), or four images (both color and black and white) after scanning. is a document (e.g., transaction documents, such as; checks, airline tickets, invoices, etc.), but there is occasionally a page (such as a corresponding memo) that needs to be appended to a document.

You can append an attachment manually to a document. For more information, click here.

To create an attachment with an OCR(Optical Character Recognition) - the process of recognizing printed characters by a software application. zone:

Select File>Job Setup. The Job Setup dialog box will be displayed.
Select a job name from the Job Name drop-down list and open the Capture tab.
Select Separation>By OCR Zones setting. The OCR window will be displayed.
Select an imageThe scanner converts sides to images. Every image belongs to a document with a unique document number. The software gives every image a sequential number inside its document. One document can contain up to 999999999 images. The software distinguishes between an image coming from the front or rear side of a page. This allows the software to perform side-specific processing (e.g., deletion of blank/rear sides) where appropriate. The software also distinguishes between color, grayscale, and black and white images and can perform color/grayscale versus black and white specific processing. Example: Document 250 contains two double-sided pages and produces an electronic document number 250, which contains four images (1-4). from the Image drop-down list. If you need to scan the image, click the green Start icon on the OCR window.
Using the cursor, define the OCR zone on the image where you expect to find the OCR text. The area defined for OCR attachment should be blank on all other pages in the batchA collection of documents or images that are uniquely indexed. A job setup can contain several batches, each up to 999999999 documents. Processing a batch means converting the batch to a specific output format (e.g., single-page TIFF, PDF, LaserFiche) and sending it to a batch destination folder/subdirectory. Batches can be processed one by one or together.. The OCR Zone Setup dialog box will be displayed.
Under Separation, select Next page stays in current document radio button. The Next page stays in current document option is only valid for one attachment page. If multiple attachments are required, then an attachment OCR zone must be applied to each attachment. The OCR zone on the attachment page is not available for indexing.
Check the Delete page option to delete the page (both front and rear) containing the OCR zone and to use the next page as the attachment. This is useful when inserts are applied indicating whether the next page is an attachment.
Click OK to save your settings and close the dialog box.